Time Entry Policy Payroll Dates: Payroll is paid on the 1st for work
completed from the 10th-24th of the previous period and on the 15th for
work completed from the 25th-9th of the previous period. In order to
successfully process payroll for each period and have payment ready on
the respective pay-date, it is imperative that time-entries within Easy
Projects be finalized for each pay-period by the morning following the
last day of the pay-period. Ex: May 25th and June 10th at 8AM. The
payroll processor will make every effort to remind the team members to
have their time entry finalized by this time. In order for time entries
to be considered finalized, all time should be entered with no changes,
additions, or deletions necessary for payment to be processed correctly.
If time entries are not finalized on time, it should be expected that
payment will be delayed by 1 full business day for each day late the
time entries are. Ex: If your time entries are finalized by May 26th at
9 AM, payment should be expected no sooner than June 2nd at 9AM. This
standard should be advanced by 1 additional day if payment is desired
via direct deposit. Once time entries are submitted, the payroll
processor will export billable and non-billable hours for each employee
and provide them with an email explaining whether or not they hit the
required number of hours (based on the requirements for their position
and the number of business days during the pay-period). If the required
amount is reached, payment will be processed automatically according to
the team members preferences (as detailed below) and a positive feedback
form will be submitted for the team members file. If the required amount
is not reached, a warning email will be sent to the team member
notifying them that payment will not be processed until a response is
received regarding the missed target. The response should be received by
the end of the business day that the email is sent (6PM) and options for
the response include: 1 - Acknowledging that the hours are not met and
desiring to have additional time to submit time entries with the
knowledge that payment is be delayed accordingly. Also confirming that
an effort will be made going forward to have time entries finalized on
time. 2 - Acknowledging that the hours are not met and agreeing to be
paid a proportional amount of the regular salary payment based on the
amount of hours recorded compared to the required amount. Also
confirming that an effort will be made going forward to have time
entries finalized on time.