- All purchases must be approved by Chris Reddick, Kristin Wagner, or Brandon Murphy
- This includes purchases using company cards and requests
- Requests for reimbursements may be submitted, but submission does not guarantee that the reimbursement will be approved. The reimbursement must be approved prior to getting processed.
- Use of the company cards should only be for ordinary & necessary business expenses
- This is an IRS defined reason for allowable business expenses
- Receipts should always be turned in to Kristin or an Operations team member, whether you use the petty cash card or if you are requesting reimbursement
- All receipts should be itemized, listing out all the items that are purchased
- Reimbursements will not be processed for non-itemized receipts
- For meal receipts, always write on the top of the receipt who was eating
- This helps the IRS determine if the cost/person was ordinary & necessary
- Reimbursements will typically be included in the upcoming paycheck unless specified by Kristin or an Operations team member
Any questions/concerns about the policy? Feel free to ask Kristin, Chris or the Operations team.