The following article reviews best practices for project managers to follow with their project status meetings with clients.
All meetings must have an agenda either in the body of the Outlook meeting invite or attached as a Word document to the meeting so you can use the agenda as a starting place to take notes.
Here is a link to a templated agenda: Meeting Agenda and Notes Example Template
Most projects should have at a minimum a recurring meeting scheduled with the client once every sprint to review progress on the project, financials, outstanding items, and feedback.
Color coding Outlook calendar items will allow for all team members to get a preliminary idea regarding their priorities as well as assist with scheduling with one-another. The colors provide a general idea at a glance for the team what each meeting might entail. The following are the colors the project management team currently uses:
Additional Articles: Meeting Etiquette